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Active Club Program

Now Open

2019-20 (Round 48) - Programs and Equipment

Program and Equipment Guidelines PDF, 861.73 KB

To complete or view the status of your application/s, click below.

Open:
7 August 2019

Close date:
25 September 2019 (12 noon)

Expected notification:
After 20 December 2019


Example Profit Loss Statement   (DOCX, 32 KB) JPG, 58.87 KB
Example Balance Sheet (DOCX, 32 KB) PNG, 51.07 KB

Overview

The Active Club Program has two funding rounds per year, and helps active recreation and sports club with:

  • facility upgrade requests up to $25,000 (Round 47 only)
  • program and equipment up to and including $5,000 (Round 47 and Round 48)

Key Dates

2019/20 Round 48 - CLOSED

Open: 7 August 2019
Closes: 25 September 2019
Expected Notification: After 20 December 2019

Budget

2019-20

$3,150,000, between;
Round 47 
Round 48

Eligible Applicants

To be eligible organisations must:

  • be a not-for-profit active recreation or sport club or community organisation whose purpose is the delivery of active recreation or sport programs and services in South Australia
  • be incorporated under the Associations Incorporations Act 1985 or have some other comparable legal status
  • have a minimum total membership base of 20 members. Total membership can include associate, social and life membership
  • provide most recent certified (signed or electronically sign by the club Treasurer) or audited Statement of Financial Performance (Income and Expenditure Statement) and / or Statement of Financial Position (Balance Sheet)

And the following organisation will be considered ineligible for funding:

  • An organisation that holds a Gaming Machine Licence
  • Organisations that have been operating for less than 12 months
  • For profit, commercial organisations
  • Councils (Local Government)
  • State Associations and Peak Bodies, receiving Sport and Recreation Sustainability Program funding
  • Educational Institutions
  • An organisation which purpose is not the delivery of active recreation and sport programs
  • An organisation that has overdue ORSR grant acquittals
  • Unincorporated organisations
  • An organisation that has a total membership base of less than 20 members.

Eligible Projects and Amounts

Programs and Equipment Grants

You can apply for up to $5,000 for a Programs and Equipment Grant; for costs associated with conducting programs to develop or improve the service the Club provides and/or the cost of consumable equipment, uniforms or ground maintenance equipment.

If you are successful, the entire grant cannot be used to cover the following project costs:

  • Costs incurred before 1 July 2019 are not considered eligible.
  • Operating costs, such as ongoing venue lease or hire fees, utilities, grant administration costs, office costs, rent expenses or insurance costs
  • Purchasing of prizes, trophies, motor vehicles, white goods (such as refrigerators, freezers and dishwashers), furniture and covering food and catering costs, are also ineligible
  • Facility projects or capital works are not eligible under program and equipment funding. Please note this includes any items that are fixed or are considered a permanent fixture. Examples may include pop up irrigation, surface upgrades, shade sails, building storage sheds, installing light towers etc.
  • Travel and accommodation costs NOT associated with professional development. For example, ORSR will fund coaches / officials / volunteers to travel to gain accreditation or to undertake training. ORSR will not fund clubs to send teams / individuals to participate in competitions.
  • Funding under this category cannot be used for playing, coaching, instructing or honorarium wages (e.g. paid coaches).

Assessment Principles

A Funding Assessment Committee assesses all eligible applications, with the following principles used to prioritise applications;

  • when an applicant last received funding through for a Programs and Equipment Grant through the Active Club Program
  • whether an applicant is affiliated with their Peak Body
  • whether an applicant has registered with or completed STARCLUB, check the club's STARCLUB Status here.

Please note, satisfying the principles alone does not guarantee the receipt of funding. In addition, it is anticipated that the number of eligible applications and funds sought will exceed the funds available and therefore the Office for Recreation, Sport and Racing does not guarantee applications will be successful nor that successful applications will receive the full amount of funding requested.

Assessment Process

STEP 1 – Application Screening

The Office for Recreation, Sport and Racing conducts a preliminary assessment of all applications to check that;

  • the applicant organisation is eligible to apply, and
  • the application has been completed in full, and all essential information has been provided.

Incomplete applications may be deemed ineligible.

STEP 2 – Assessment against principles

If the application passes screening, a Funding Assessment Committee assesses all eligible applications, with the following principles used to prioritise applications;

  • when an applicant last received funding through for a Programs and Equipment Grant through the Active Club Program
  • whether an applicant is affiliated with their Peak Body
  • whether an applicant has registered with or completed STARCLUB

Please note, satisfying the principles alone does not guarantee the receipt of funding. In addition, it is anticipated that the number of eligible applications and funds sought will exceed the funds available and therefore the Office for Recreation, Sport and Racing does not guarantee applications will be successful nor that successful applications will receive the full amount of funding requested.

STEP 3 - Recommendations

Once assessment is completed, funding recommendations are forwarded to the Minister for Recreation, Sport and Racing for consideration.  All organisations will be notified in writing of the outcome of their application.

Program Guidelines and Forms

Information Sessions

The following information sessions have been planned:

Date/TimeSessionLocationBooking
Tuesday
19 November 2019
5:00PM to 6:30PM
Sport and Recreation Development and Inclusion Program / Sport and Recreation Sustainability Program Drop In SessionConference Room
Office for Recreation, Sport and Racing
27 Valetta Road
Kidman Park SA 5025
No booking required, please just drop in.
Wednesday
27 November 2019
10:00AM to 11:30AM
Sport and Recreation Development and Inclusion Program / Sport and Recreation Sustainability Program Drop In SessionConference Room
Office for Recreation, Sport and Racing
27 Valetta Road
Kidman Park SA 5025
No booking required, please just drop in.

Monday
2 December 2019
9:30AM to 10:30AM

Grants, Grant Agreement and SmartyGrants Drop In Session Conference Room
Office for Recreation, Sport and Racing
27 Valetta Road
Kidman Park SA 5025
No booking required, please just drop in.
   

Previous Approvals

Success Stories

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New centre wicket just the ticket


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Sociable shooters aim to double their numbers


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Yeeeehaaaaaaa!!!!!


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Nets upgrade makes Bice extra nice



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Water in the tank = money in the bank


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You won’t believe they’re not new!


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They’ve got the power!


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'Super' Trailer solves kayak conundrum


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Whacko!


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Managing your Grant

SmartyGrants

The Office for Recreation, Sport and Racing grants are managed through SmartyGrants. Please login to view your grant application/s and grant obligations due.

Variations to your grant

When unforeseen circumstances occur in the delivery of your grant. Grantees can seek additional time or to amend the purpose of the grant. For further information   Grant Variation Fact Sheet (PDF, 195 KB)

Contact us

Funding Services
Office for Recreation, Sport and Racing

Phone: 1300 714 990
Email:
ORSR.Grants@sa.gov.au
Postal: PO Box 219, Brooklyn Park 5032
Address: 27 Valetta Road, Kidman Park 5025

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