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Risk Management

Fraud detected in the agency

Category/nature of fraud

Number of instances

Nil

Nil

NB: Fraud reported includes actual and reasonably suspected incidents of fraud.

Strategies implemented to control and prevent fraud

The Agency is committed to the prevention, detection and reporting of fraud and corruption in connection with its activities.

The processes for preventing, detecting and responding to the risks of fraud are documented in the Fraud and Corruption Policy issued by the Commissioner for Public Sector Employment.  Additionally, every employee has an obligation to report any suspected fraud, corruption, maladministration and misconduct.

These processes are supported by:

  • Monthly Executive Financial Performance Reports.
  • Certification of internal controls under the Financial Management Compliance Program and the end of financial year statements preparation process.

The financial report is supported by a system of internal controls that are monitored and assessed during the financial year through the department’s internal assurance processes and other processes undertaken by Shared Services SA as the external service provider.

Appropriate business practices are also reinforced through the Agency’s Financial Management Compliance Program.

Risk management is crucial to the Agency’s fraud control strategy. It provides the Agency with an understanding of its vulnerabilities and guides its development of effective strategies to minimise the opportunities for fraud to occur.

The Risk Management Policy details the Agency’s overall framework for the systematic identification, analysis, evaluation and treatment of risks; including those relating to fraud and corruption. The Fraud and Corruption Control Policy also provides the requirement for business areas to assess the risks of fraud as part of its risk management activity. The Agency’s strategic and business risk management processes include consideration of potential risks.

The Agency’s Risk Profile is assessed on an annual basis through a structured review process. It details key fraud risks together with control activities, responsibilities and any treatment actions.

The Agency’s first line of defence against the risk of fraud and corruption is its internal control framework. It consists of hard controls (such as organisational structures, plans, authorities and responsibilities, policies, procedures, information systems, reporting mechanisms) and soft controls (such as management culture, morale, integrity, ethical climate, empowerment, competencies, openness, shared values, supervisory controls) that manage the risks identified through the risk assessment process.

The timing of the annual risk review occurs in parallel with the budgeting and business planning processes.

A Code of Ethics has been in place throughout the course of the year to ensure all business affairs are conducted legally, ethically and with the strict observance of the highest standards of integrity and propriety. This Code of Ethics applies to all executives, employees and contractors of the Office for Recreation, Sport and Racing (ORSR).

ORSR supervisory staff are required to exercise due diligence in the hiring, retention and promotion of employees which assists in reducing exposure to fraudulent and corrupt conduct. Role applicants and continuing employees are required to make full and honest disclosure of criminal conviction history. Criminal history record checks are undertaken for potential and existing employees in roles that have been classified as 'positions of trust'.  Holding these positions requires the maintenance of a satisfactory criminal history.

Employees responsible for the ongoing creation, use, handling, storage and disposal of security classified information and resources as part of their normal duties, are subject to a security clearance at the appropriate level for their role. These requirements are documented in the role statements for identified roles.

All new inductees have been required to complete the ELMO Code of Ethics Awareness Program.  All staff are required to declare actual or perceived conflicts of interest at commencement, prior to involvement in specific projects (eg. grant assessments) and across the duration of their employment.

Data for previous years is available at: https://data.sa.gov.au/data/organization/office-for-recreation-sport-and-racing.

Whistle-blowers disclosure

Number of occasions on which public interest information has been disclosed to a responsible officer of the Agency under the Whistleblowers Protection Act 1993:

Nil

Data for previous years is available at: https://data.sa.gov.au/data/organization/office-for-recreation-sport-and-racing